Why Stay at Official Reunion Hotel?

The official reunion hotel is the center of reunion activities. It provides opportunities for networking with reunion attendees and it makes it easy to return to your room. That's obvious. But there are other reasons that you need to consider before you look at another hotel.

In return for the use of the hotel’s meeting facilities, the reunion guarantees the hotel that that a certain percentage of attendees will stay in that hotel. The hotel generally discounts the rate for reunion attendees from their normal charges.

If the reunion attendance does not meet the contracted sleeping room commitment, the hotel gets paid anyway. Unfilled rooms can cost TCVA thousands of dollars. Not only do these financial penalties hurt the current year’s reunion, but the next reunion cannot negotiate as beneficial a hotel contract. In both cases the registration fee is then under pressure to increase unreasonably.

What if we don't contract for sleeping rooms? Attendees will pay more to stay at the reunion hotel. The reunion will incur additional expenses for meeting room rental fees, which can be quite costly. The hotel will not hold a block of rooms for attendees, which may leave some people quite a distance from the conference venue. In short, the reunion ends up with higher expenses; many of those attending will pay a higher price for their hotel rooms, future conference registration fees will be pushed higher.

Please support the reunion and TCVA by staying at the reunion hotel.